PRIVACY POLICY
DATA PRIVACY NOTICE
ST MARTIN OF TOURS EDINBURGH
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DATA PRIVACY NOTICE
St Martin of Tours Edinburgh
This Privacy Notice is provided by the Vestry of St Martin of Tours, Edinburgh to explain what to expect when we collect and process your personal information in accordance with the UK GDPR[MM1] .
The data controller is:
Rev John Vincent,
johnvincent@stmartinsedinburgh.org.uk
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1. Why we collect and use your personal data?
We use personal data for the following purposes
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Name and contact details - To inform you of news and information about events, activities, and services within The Charge of St Martin of Tours Edinburgh and The Diocese of Edinburgh.
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To include your details in the Church Directory where requested.
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2. The categories of personal data we collect are:
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Name and contact details
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Visual images (photographs, video, live streaming)
3. The lawful basis for processing your personal data.
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(Consent – we will obtain your consent to send you information about church events or newsletters)
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(Legal obligation – we are required by law to collect and process data for weddings, funerals, baptisms etc)
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4. Where we collected your data from.
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You
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The Diocese of Edinburgh
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Funeral director
5. Sharing personal data
Your personal data will be treated as strictly confidential and will be shared only as set out in this section. Your personal data may be shared with members of the Vestry and clergy and staff of Ps & Gs, and, if you are appointed to a role within the congregation or diocese, with the General Synod Office. If you serve on any committee or take on any duty, rota or role within the congregation, your personal data may be shared with other members of the congregation. We may also share your information or disclose it to third parties where required to comply with any court order or other legal obligation or when data is requested by government or law enforcement authorities, to enforce any agreements, or to protect the rights, property, or safety of us, members of the congregation or others.
6. How long do we keep data?
We keep data in accordance with the guidance provided by the Scottish Episcopal Church. Specifically, we retain members’ and regular attenders’ data while it is still current, this is regularly updated; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and church registers (baptisms, marriages, funerals) permanently. Your personal data will be treated as strictly confidential and will only be shared with the Vestry of St Martin of Tours, Edinburgh, and with other church members via the church directory
7. Your rights and your personal data
Unless subject to an exemption under the UK GDPR, you have the following rights with respect to your personal data: -
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The right to request a copy of the personal data which The Vestry of St Martin of Tours Edinburgh holds about you (a Subject Access Request or ‘SAR’);
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The right to request that the Vestry corrects any personal data if it is found to be inaccurate or out of date;
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The right to request your personal data is erased where it is no longer necessary for The Vestry of St Martin of Tours to retain such data;
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The right to withdraw your consent to the processing at any time where we have obtained your consent;
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The right to request that the data controller provide you with your personal data in a structured, commonly used and machine-readable format. Also, to transmit that data directly to another data controller (in limited circumstances).
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The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
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The right to object to the processing of personal data (in limited circumstances);
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The right to lodge a complaint with the Information Commissioners Office.
8. Concerns and/or complaints.
To exercise all relevant rights, or for queries or complaints please in the first instance contact the Vestry Secretary at felicitymurdanaigum@hotmail.co.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email Contact us - public | ICO [MM2] [NS3]
Data protection and personal information complaints tool | ICO
[MM1]The UK GDPR incorporates the Data Protection Act.
[MM2]This is not the correct ICO contact data
[NS3]It's the correct link and number